The Easy Guide to Choosing Conference Meeting Venues

A person who is not trained in conference planning may regard the whole process of choosing conference and meeting venues with great trepidation. However, as with most procedures, if it is broken down into small steps, it's an easy feat to accomplish.

Location, location, location

Conference meeting venues are found all over Australia, and a planner should ask the following questions:

·       Where are all the conference participants coming from; is the venue at a central point?

·       How will attendees get to the venue if it's far from the city?

·       Is the venue in an attractive area, and are there outside activities or places to see? 

What's on offer?

Business facilities are imperative for conferences, and should include TV/DVD/VCR equipment, projectors, white boards, broadband Wi-Fi Internet connections, ample power points, scanners, and, an essential in Australian summers, air conditioning.

Recreational facilities such as swimming pools, tennis courts, and games rooms all tend to go down well with Aussie business people.

Value for money

The cost of conference and meeting venues is a significant factor, but shouldn't be the chief criterion. Some venues are prepared to negotiate prices or are prepared to throw in additional items for a nominal charge.

Where to stay?

Finding conference accommodation can be challenging, so lodging on the premises is a good option. Room sizes, facilities, and services vary and details should be requested.  

Where to eat?

Some venues offer catering or have a restaurant for delegates to utilise. A food tasting or meal planning session beforehand is a good idea, and a survey needs to be taken to see if participants have special dietary requirements.

Have a look

Conference and meeting venues should be visited before a firm booking is made. Planners should assess the attitude of the staff, cleanliness of the facilities and bathrooms, noise levels, disabled access, and actual size of the meeting rooms.

When looking for conference and meeting venues in Queensland, consider Woodlands of Marburg. They offer conference accommodation, catering, and other facilities. Phone them on (07) 5464 4777 or visit their website today.